07.03.2025 ICTER (International Centre for Translational Eye Research) seeks a highly motivated Conference & Event Specialist with a strong background in organizing high-impact scientific events and communicating cutting-edge research to a global audience who can create engaging experiences for the academic and research community.
Key responsibilities
- Scientific Community Engagement – Work closely with researchers, institutions, and funding bodies to design events that foster collaboration and knowledge exchange;
- End-to-End Event Management – Plan, organize, and execute all aspects of the scientific events, ensuring seamless coordination from concept to completion;
- Program Development – Collaborate with stakeholders to shape the event agenda, coordinate speakers, and ensure engaging sessions;
- Logistics & Budget Management – Oversee and arrange venue selection, travel arrangements, liaise with external suppliers and accommodation for speakers and guests, catering and technical support while managing event budgets efficiently;
- On-Site Coordination – Ensure smooth event execution, handling any last-minute adjustments with professionalism;
- Digital & Hybrid Event Management – Utilize innovative platforms for online and hybrid event experiences, ensuring broad accessibility;
- Settlement and post-Event Evaluation – accounting for the event, preparing event reports, collecting feedback, analysing the success of the event and recommending improvements for future editions.
Our requirements
- Experience in organising scientific events (international conferences or large-scale events preferred);
- Experience in setting up and using registration systems and collecting abstracts;
- Experience in a conference organising committee;
- Excellent project management and work organisation skills, ability to multitask, and problem-solving skills;
- Ability to work effectively with researchers, funding institutions, organisations, and various stakeholders in an international environment;
- Fluency in spoken and written English C2 level as evidenced by a certificate;
- Attention to detail and ability to work under time pressure in a changing environment;
- Experience in organising online and hybrid events will be an advantage.
Why ICTER?
- We offer an interesting and challenging job in an international environment, flexible working hours, access to training and courses.
- ICTER is a research, development and innovation centre (RDI) within the Institute of Physical Chemistry, Polish Academy of Sciences, advancing cutting-edge vision Hi-Tech and research, to support the diagnosis and treatment of eye diseases, enabling faster implementation of new therapies.
- We have a strong focus on translating science into real-world medical advancements.
- We offer a collaborative and internationally connected research environment, with access to cutting-edge technologies, state-of-the-art labs, and a strong network of global partners.
- Be part of a visionary team shaping the future of eye health and making a real difference in patients’ lives worldwide.
- ICTER is the 2024 winner of the Teaming for Excellence / WIDERA grant within Horizon Europe, and the International Research Agenda IRAP FENG grant by the Foundation for Polish Science.
- From 2025, ICTER will be transformed into a Centre of Excellence for research in ophthalmology, established based on the expertise of leading universities and ophthalmic teaching hospitals from the UK (Institute of Ophthalmology, University College London) and France (Institut de la Vision, University of Sorbonne).
Important information:
Please submit your application documents: CV, cover letter, and a track of proven experience in the required fields to: icter_jobs@ichf.edu.pl.
Kindly include “Conference & Event Specialist Job Application (MCBO-2_18/2024)” in the subject line of your application.
Application deadline: March 26, 2025
Successful candidates fulfilling the desired qualifications will be invited for an interview. The competition may be extended until a suitable candidate who fulfills all requirements is found.
Salary range depending on skills and experience: PLN 7000-8300 gross. Start of employment: April 2025.
Work Location:
Company/Institute: International Centre for Translational Eye Research (Institute of Physical Chemistry, Polish Academy of Sciences)
Warsaw, Poland
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The International Centre for Translational Eye Research (Institute of Physical Chemistry PAS) is committed to employment equality (esp. European Charter for Researchers and the Code of Conduct for the 31 October 2024.
The International Centre for Translational Eye Research (Institute of Physical Chemistry PAS) is committed to employment equality (esp. European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers) and welcomes applications from all qualified candidates fulfilling the requirements specified in this announcement.
By submitting your application for this advertisement, you consent to the processing of your personal data. We would like to inform you that your personal data provided to us via icter_jobs@ichf.edu.pl are processed to conduct the recruitment process for the position indicated above. The administrator of your personal data is the International Centre for Translational Eye Research with its registered office at Kasprzaka 44/52, 01-224 Warsaw, NIP: 1080023333, REGON: 000326049-00035.
You have the right to access the content of your data, the right to rectification, erasure, restriction of processing, the right to data portability or to object to their processing. You have the right to complain with the supervisory authority – PUODO, if you consider that the processing of your personal data violates the provisions of GDPR.
The full content of the information clause can be found in the Administrator’s office and upon request sent to the e-mail address: icter@ichf.edu.pl.
